Customize the document headers and footers in Word 2011 for Mac to show page numbers, dates, and logos for formal stationery. You can work with headers and footers in several of Word 2011’s views. The quick way to work with headers and footers is by way of the Header and Footer group on the Office 2011 Ribbon’s Document Elements tab.
Clicking either the Header or Footer button displays a gallery from which you can choose a style for your header or footer. The basic layout of three positions (left, center, and right) is the first style on the palette. Notice that some styles affect only odd-numbered or even-numbered pages. Some of the styles apply tables to the header or footer, so if you click into one of these styles, the Format Tables tab on the Ribbon will activate.
Add Header and Footer The following steps will help you understand how to add header and footer in a Word document. Step 1 − Click the Insert tab, and click either the Header button or the Footer button that which needs to be added first. Some documents need the same information, such as your name, address, phone and fax numbers, and e-mail address, to appear on every page. You can place this information as headers or footers in Word for Mac documents. Headers or footers will appear on every page of a document. In this case, all you have to do is press the Enter key and Word will fill in the rest of the Quick Parts text for you. Note: You can also type in just a couple of the first characters of your Quick Parts text, and then press the F3 key, and Word will insert the Quick Parts text it thinks you want. Choose View→Header and Footer from the menu bar. Click within either the Header or Footer area. Your cursor will be at the left. Press Tab once or twice to move to the center or right, if desired.
When you choose a header or footer style, Word changes the interface so that you can type in your header or footer. You can display this view by choosing View→Header and Footerwithout having to choose a style from the Ribbon. To work with the interface, simply click into it and type. Click the Page # button on the Ribbon to display the Page Numbers dialog, which you can use to choose alignment and formatting options for your page numbers.
To exit Header and Footer view, choose a view from the views listed in the topmost group of the View menu, or double-click the document body. You can also click the small Close button below the Header or above the Footer area.
You may want to format your Header or Footer to display Page # of #. To make this custom format starting without a Header or Footer style, do the following:
Choose View→Header and Footer from the menu bar.
Click within either the Header or Footer area.
Your cursor will be at the left. Press Tab once or twice to move to the center or right, if desired.
Type the word “Page,” followed by a space.
Choose Insert→Field from the menu bar.
Make sure that Categories is set to (All). Under Field names, choose Page and then click OK.
Add a space and then type of followed by another space.
Choose Insert→Field from the menu bar.
Under Field Names, choose NumPages and then click OK.
On my post about how to add the file name and path to a header or footer, Steven asks a good question:
“Is there a way to save this into a shortcut for future use?”
I’ve found a few ways to do this:
- You can save the field code in your Header gallery or your Footer gallery.
- You can save the field code as AutoText.
- You can create a macro that will insert the correct field, and you can add a button that runs the macro on the Quick Access Toolbar.
In each case, it will look like you’re saving your document’s name as a shortcut, but really you’re saving the field code. When you press ALT+F9, the field code looks like this.
Note: This is a really long post–so if you know you want the button, skip ahead to the section on creating a macro.
Option 1: The Header or Footer gallery
After you insert the FileName field into your header or footer, select the field (it will say the name of your document), but don’t select the paragraph mark.
Click Header or Footer, and then click Save Selection to Header Gallery or Save Selection to Footer Gallery.
The upside? It’s easy to do. The downside? You need to scroll to the bottom to find your new gallery entry.
Option 2: The Filename field as AutoText
This begins the same way: After you insert the FileName field into your header or footer, select the field (it will say the name of your document), but don’t select the paragraph mark.
On the Insert tab, in the Text group, click Quick Parts, and then click Save Selection to Quick Part Gallery.
In the dialog box that opens, type a name that you’ll remember, and then in the Gallery list, click AutoText. (You can choose any gallery, but AutoText seems to be a shorter shortcut.)
How To Enter Footer From Quick Parts Word For Mac Os
The upside? It’s also easy to do. The downside? You still need to click Quick Parts and point to AutoText and find your gallery entry–which isn’t that much faster than inserting the field.
Option 3: Create a macro
You can use this procedure to create other shortcut buttons, too.
Double-click in the header area or the footer area.*
On the View tab, in the Macros group, click Macros and then click Record Macro.
Type a name (without any spaces) and then click the Button button.
In the Word Options dialog box, click the name of your macro, and then click Add to add it to the Quick Access Toolbar.
If you want to change how the button looks, click Modify and choose a new button.
How To Enter Footer From Quick Parts Word For Mac Os
Click OK.
Quick Parts Word
Now, insert the FileName field.
Then click the View tab again, click Macros, and click Stop Recording.
When you click the new button on the Quick Access Toolbar, Word will insert the FileName field.
Enjoy your shortcuts!
— Joannie Stangeland
How To Enter Footer From Quick Parts Word For Mac Osx
* If the double-click action isn’t working for you, you can click Insert, click Header or Footer, and then click Edit Header or Edit Footer.